Privacy Policy

Iron War Zone ("we", "our", or "us") operates the website ironwarzone.xyz (the "Site"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site. Please read this policy carefully. If you disagree with its terms, please discontinue use of the Site.

We are committed to complying with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) contained therein.

1. Information We Collect

1.1 Information You Provide Directly

We may collect personal information that you voluntarily provide when you:

• Complete our contact form (name, email address, message content);
• Subscribe to our newsletter (email address);
• Register a team for a tournament (team name, captain's name, email address);
• Submit a game for review (contact details, game information);
• Apply to become a contributor or partner.

1.2 Information Collected Automatically

When you visit ironwarzone.xyz, certain information may be collected automatically, including:

• IP address and approximate geographic location;
• Browser type and version;
• Operating system;
• Pages visited and time spent on each page;
• Referring URLs;
• Device identifiers.

This information is collected through cookies and similar tracking technologies. Please refer to our Cookie Policy for full details.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To respond to your enquiries and provide customer support;
• To send you our newsletter and editorial updates (only where you have subscribed);
• To process tournament registrations and communicate event details;
• To improve the content, functionality, and performance of our Site;
• To analyse website traffic and user behaviour through aggregated analytics;
• To comply with legal obligations under Australian law;
• To detect and prevent fraudulent or abusive activity.

3. Legal Basis for Processing

We process your personal information on the following grounds:

• Consent: Where you have given explicit consent (e.g., newsletter subscription, cookie acceptance);
• Legitimate Interests: Where processing is necessary for our legitimate business interests, such as improving our services and preventing fraud;
• Contractual Necessity: Where processing is required to fulfil a request you have made (e.g., tournament registration);
• Legal Obligation: Where we are required to process data to comply with applicable Australian law.

4. Disclosure of Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following limited circumstances:

• Service Providers: Trusted third-party vendors who assist us in operating our website (e.g., hosting providers, email delivery services). These parties are contractually bound to keep your information confidential;
• Legal Requirements: Where disclosure is required by Australian law, court order, or government authority;
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

5. Data Storage and Security

Your personal information is stored on secure servers located in Australia. We implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction. These measures include SSL/TLS encryption, access controls, and regular security reviews.

While we take reasonable steps to protect your information, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes outlined in this policy, or as required by Australian law. Newsletter subscriber data is retained until you unsubscribe. Contact form submissions are retained for up to 12 months. Tournament registration data is retained for up to 24 months following the event.

7. Your Rights Under Australian Privacy Law

Under the Australian Privacy Act 1988 and the Australian Privacy Principles, you have the right to:

• Access the personal information we hold about you;
• Request correction of inaccurate or incomplete information;
• Withdraw consent for processing (where consent is the legal basis);
• Request deletion of your personal information (subject to legal retention requirements);
• Lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au if you believe your privacy rights have been breached.

To exercise any of these rights, please contact us at [email protected].

8. Cookies

We use cookies and similar technologies to enhance your browsing experience on ironwarzone.xyz. For detailed information about the cookies we use and how to manage your preferences, please read our Cookie Policy.

9. Third-Party Links

Our Site may contain links to third-party websites, including game developer sites, tournament platforms, and social media. We are not responsible for the privacy practices of these external sites and encourage you to review their privacy policies independently.

10. Children's Privacy

Iron War Zone is not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us immediately at [email protected] and we will take steps to delete such information.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will notify you of material changes by posting the updated policy on this page with a revised "Last Updated" date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Privacy Officer:

• Email: [email protected]
• Post: Privacy Officer, Iron War Zone, Level 4, 123 Collins Street, Melbourne VIC 3000, Australia
• Phone: +61 3 9000 1234 (Business hours AEST)

We will respond to all privacy enquiries within 30 days in accordance with the Australian Privacy Act 1988.